Apparently a work in progress! The opening was scheduled months and months ago when it was cancelled due to a rain forecast. Now it appears to be on the backburner.
Skate-park
Apparently a work in progress! The opening was scheduled months and months ago when it was cancelled due to a rain forecast. Now it appears to be on the backburner.
Membership Issues
Following today's meeting, and the article on membership procedures printed in our current Devon-Lion (read on line <here>) it appears there is still some controversy about membership procedures. Kaye Campbell will also raise this issue at the next zone meeting. I was very disappointed, and have been disappointed in the past, how when membership proposals are circulated amongst the members during a meeting they are not passed on and often disappear in one member's papers. This is disrespectful to the member nominated as well as to the member proposing the nomination. This has happened in the past. If a membership proposal is not passed-on to each other at the meeting the nomination will go to the board for approval assuming everyone has seen it. If no objections were received from members by the membership chair (Lion Walter) it is presumed to be circulated and passed by the members and only needs board approval.
If anyone likes to have a read of the Administration Manual for Lions Clubs in Australia (2MB pdf file), it can be read on line <here>
Lion Walter
Meeting notes!
Tonight's guest speaker was Stephen Hayes from the APEX Regatta Association. He was envious of our membership! The Regatta Association is formed for the one event, the annual Devonport Regatta (First Sunday in March). The Association is an affiliation of different clubs ranging from the Devonport Life Saving Club to the NW Power Boat Association and many others. They are typically struggling for finance and spend the year seeking grants and applying for public funding. It costs the Association more and more each year to run the event, currently costing $60-$70K. If they are washed out one year that could potentially wipe out the Association. Over the years the entry fees for the boats has increased and the prize money decreased. It is a great event and is an asset to our North West Coast.
This evening we were graced by Kaye Campbell from the Latrobe Lions Club who asked us if we had any questions or issues for her to raise at the upcoming zone meeting. She is our Zone Chairman and will represent us. Kaye also explained how the structure of Lions Clubs works and how people such as herself are also volunteers and are not paid a wage to fulfill these functions. She is modestly reimbursed for required travel. Like the rest of it she is Zone Chairman out of free will and does so as a volunteer! Have a look at this presentation <click>.
The structure of the Lions Club is as follows:
Also at our meeting, Geoff had plenty of fines to go around; complete with petty fines such as Lion Walter trying to pay for dinner with a beer cap.... We were reminded of the Music Hall night on Friday night the 21st of August, for which we have 18 seats (first in first served: contact Lion Garry Potter). If you can only go on a Saturday night then contact Kaye from the Latrobe Lions Club ASAP as they have some spare seats. Thye over 90s party is scheduled for November 8, if you know anyone over 90 who needs inviting please email the details to over90@devonportlions.info. September 24th is our Citizen of the Year award (if you like to nominate someone email citofyear@devonportlions.info).
This evening we were graced by Kaye Campbell from the Latrobe Lions Club who asked us if we had any questions or issues for her to raise at the upcoming zone meeting. She is our Zone Chairman and will represent us. Kaye also explained how the structure of Lions Clubs works and how people such as herself are also volunteers and are not paid a wage to fulfill these functions. She is modestly reimbursed for required travel. Like the rest of it she is Zone Chairman out of free will and does so as a volunteer! Have a look at this presentation <click>.
The structure of the Lions Club is as follows:
Club
Zone
Region
District (35 clubs and 1250 members or more)
Multiple District
International
Board of Directors
Also at our meeting, Geoff had plenty of fines to go around; complete with petty fines such as Lion Walter trying to pay for dinner with a beer cap.... We were reminded of the Music Hall night on Friday night the 21st of August, for which we have 18 seats (first in first served: contact Lion Garry Potter). If you can only go on a Saturday night then contact Kaye from the Latrobe Lions Club ASAP as they have some spare seats. Thye over 90s party is scheduled for November 8, if you know anyone over 90 who needs inviting please email the details to over90@devonportlions.info. September 24th is our Citizen of the Year award (if you like to nominate someone email citofyear@devonportlions.info).
KENTISH LIONS 40 YEAR CELEBRATION & CHANGE-OVER DINNER
Lion Jim Pearson, Lion Phil Gleeson and Lady Lion Denise Gleeson, Lion George Russell and Lion PDG Bill Slater attended the 40th Year Celebration and Installation Dinner sponsored by the Kentish Lions Club and held at the Sheffield RSL Club. Approximately 80 people attended the event.
Evaluate our Lions Club
Thank you for taking the time to evaluate our club. Your answers will help us see our club’s strengths and weaknesses and develop a plan to address problems that need attention. If you have any questions, please contact Lion Walter AT devonportlions DOT info.
For each question, please rank our club’s performance using this scale:
4 = Always 3 = Often 2 = Sometimes 1 = Seldom 0 = Never
Please add your comments (both positive and negative) in the spaces indicated.
Please complete and return this survey to the next meeting and hand to Lion Walter. Feel free to email it!
CLUB MEETINGS
____ 1. Does our club president follow an agenda?
____ 2. Do meetings start and end on time?
____ 3. Does the club provide interesting and varied programs?
____ 4. Are guests properly introduced?
____ 5. Are meetings interesting and lively?
____ 6. Is there a friendly atmosphere during club meetings?
____ 7. Are speakers given enough time for their presentations?
____ 8. Is our meeting place adequate?
____ 9. Do club members have the opportunity to participate and communicate?
____ 10. Are the minutes of the previous meeting and the board of directors meeting read and approved?
____ 11. Does the treasurer give monthly reports regarding the club’s financial standing?
Areas where our club excels (please comment):
____________________________________
____________________________________
____________________________________
____________________________________
4 = Always 3 = Often 2 = Sometimes 1 = Seldom 0 = Never
Please add your comments (both positive and negative) in the spaces indicated.
Please complete and return this survey to the next meeting and hand to Lion Walter. Feel free to email it!
CLUB MEETINGS
____ 1. Does our club president follow an agenda?
____ 2. Do meetings start and end on time?
____ 3. Does the club provide interesting and varied programs?
____ 4. Are guests properly introduced?
____ 5. Are meetings interesting and lively?
____ 6. Is there a friendly atmosphere during club meetings?
____ 7. Are speakers given enough time for their presentations?
____ 8. Is our meeting place adequate?
____ 9. Do club members have the opportunity to participate and communicate?
____ 10. Are the minutes of the previous meeting and the board of directors meeting read and approved?
____ 11. Does the treasurer give monthly reports regarding the club’s financial standing?
Areas where our club excels (please comment):
____________________________________
____________________________________
____________________________________
____________________________________
Areas that need attention (please comment):
____________________________________
____________________________________
____________________________________
____________________________________
____________________________________
____________________________________
____________________________________
____________________________________
Additional comments:
____________________________________
____________________________________
____________________________________
____________________________________
____________________________________
____________________________________CLUB PRESENTS DIGITAL CHAIR SCALE
Lions Jim Pearson and Bill Slater officially presented the Digital Chair Scale purchased by Baptcare (Karingal) with our club donation, during the 1st Year Celebration of the merging of Karingal with Baptcare. A placard was then attached citing the Lions Club of City of Devonport as the donor.
Lion Club Officers’ Duties
President
He/she is the chief executive officer of the club who presides at all meetings of the board of directors and the club. The president issues the call for regular meetings and special meetings of the board of directors and the club, and appoints the standing and special committees of the club while cooperating with chairpersons to ensure regular functioning and reporting of such committees. He/she sees that officers are elected as provided for by the constitution and by-laws, and cooperates with, and is an active member of the district governor's advisory committee of the zone in which this club is located.
Immediate Past President
He/she and the other past presidents officially greet members and their guests at club meetings and represent the club in welcoming all new service-minded people in the community served by the club.
Vice President(s)
If the president is unable to perform the duties of his/her office for any reason, the vice president next in rank shall occupy his/her position and perform his/her duties with the same authority as the president. Each vice president shall, under the direction of the president, oversee the functioning of such committees of the club as the president designates.
Secretary
He/she is under the supervision and direction of the president and the board of directors, and is the liaison officer between the club and the district (single or sub and multiple) in which the club is located, and the association. The secretary:
He/she is under the supervision and direction of the president and the board of directors, and is the liaison officer between the club and the district (single or sub and multiple) in which the club is located, and the association. The secretary:
• Submits regular monthly membership reports and other reports specified by the association
• Submits upon request reports to the district governor's cabinet including copies of monthly membership and annual activities reports
• Cooperates with and serves as an active member of the district governor's advisory committee of the zone in which the club is located
• Has custody of and maintains general records of the club, including minutes of club and board meetings; attendance; committee appointments; elections; member information, addresses and telephone numbers of members; members club accounts
• Arranges for issuance, in cooperation with the treasurer, of quarterly or semi-annual statements to each member for dues and other financial obligations owed to the club, collects and turns dues over to the club treasurer and obtains a receipt
• Gives bond for the faithful discharge of his/her office in the sum and with surety as determined by the board of directors
• Submits upon request reports to the district governor's cabinet including copies of monthly membership and annual activities reports
• Cooperates with and serves as an active member of the district governor's advisory committee of the zone in which the club is located
• Has custody of and maintains general records of the club, including minutes of club and board meetings; attendance; committee appointments; elections; member information, addresses and telephone numbers of members; members club accounts
• Arranges for issuance, in cooperation with the treasurer, of quarterly or semi-annual statements to each member for dues and other financial obligations owed to the club, collects and turns dues over to the club treasurer and obtains a receipt
• Gives bond for the faithful discharge of his/her office in the sum and with surety as determined by the board of directors
Treasurer
He/she shall:
• Receive all monies from the secretary and deposit the currency in a bank or banks recommended by the finance committee and approved by the board of directors
• Pay the club’s obligations authorized by the board of directors. All checks and vouchers shall be signed by the treasurer and countersigned by one other officer, determined by the board of directors
• Pay the club’s obligations authorized by the board of directors. All checks and vouchers shall be signed by the treasurer and countersigned by one other officer, determined by the board of directors
• Have custody of and maintain general records of club receipts and disbursements
• Prepare and submit monthly and semi-annual financial reports to the international office of the association and the board of directors of this club
• Prepare and submit monthly and semi-annual financial reports to the international office of the association and the board of directors of this club
• Give bond for the faithful discharge of his/her office in the sum and with surety as determined by the board of directors
Lion Tamer
The Lion tamer has charge of and is responsible for the property and paraphernalia of the club, including flags, banners, gong, gavel, song books, etc. He/she puts each item in its proper place before every meeting and returns the items to the proper storage area after each meeting. He/she acts as sergeant-at-arms at meetings, seeing that those present are properly seated, and distributes bulletins, favors and literature as required at club and board meetings. He/she ensures that new members are welcomed to the club and sit with a different group at each meeting so that the new members become better acquainted.
The Lion tamer has charge of and is responsible for the property and paraphernalia of the club, including flags, banners, gong, gavel, song books, etc. He/she puts each item in its proper place before every meeting and returns the items to the proper storage area after each meeting. He/she acts as sergeant-at-arms at meetings, seeing that those present are properly seated, and distributes bulletins, favors and literature as required at club and board meetings. He/she ensures that new members are welcomed to the club and sit with a different group at each meeting so that the new members become better acquainted.
Tail Twister
He/she promotes harmony, good fellowship, and enthusiasm in the meetings through appropriate stunts, games and the judicious imposition of fines on club members. There shall be no ruling from his/her decision in imposing a fine, provided, however, that no fine shall exceed an amount fixed by the board of directors of the club, and no member shall be fined more than twice at any one meeting. The tail twister may not be fined except by the unanimous vote of all members present. All monies collected by the tail twister shall be immediately turned over to the treasurer and a receipt shall be given.
Membership Director
The membership director is the chairperson of the membership committee. His/her responsibilities include:
• Developing a club membership growth program and presenting the program to the board of directors for approval
• Encouraging the recruitment of new qualified members at club meetings
• Ensuring implementation of recruitment and retention procedures
• Preparing and implementing member orientation sessions
• Reporting to the board of directors ways to reduce the loss of members
• Coordinating with other club committees in fulfilling these responsibilities
• Serving as a member of the zone level membership committee
He/she promotes harmony, good fellowship, and enthusiasm in the meetings through appropriate stunts, games and the judicious imposition of fines on club members. There shall be no ruling from his/her decision in imposing a fine, provided, however, that no fine shall exceed an amount fixed by the board of directors of the club, and no member shall be fined more than twice at any one meeting. The tail twister may not be fined except by the unanimous vote of all members present. All monies collected by the tail twister shall be immediately turned over to the treasurer and a receipt shall be given.
Membership Director
The membership director is the chairperson of the membership committee. His/her responsibilities include:
• Developing a club membership growth program and presenting the program to the board of directors for approval
• Encouraging the recruitment of new qualified members at club meetings
• Ensuring implementation of recruitment and retention procedures
• Preparing and implementing member orientation sessions
• Reporting to the board of directors ways to reduce the loss of members
• Coordinating with other club committees in fulfilling these responsibilities
• Serving as a member of the zone level membership committee
Board of Directors
The members of the board of directors are the president, immediate past president, vice president(s), secretary, treasurer, Lion tamer (optional), tail twister (optional), membership director, branch coordinator, if designated, and all other elected directors. The board of directors shall have the following duties and powers:
The members of the board of directors are the president, immediate past president, vice president(s), secretary, treasurer, Lion tamer (optional), tail twister (optional), membership director, branch coordinator, if designated, and all other elected directors. The board of directors shall have the following duties and powers:
(1) It is the executive board of the club and is responsible for the execution, through the club officers, of the policies approved by the club. All new business and policy of the club shall be considered and shaped, first, by the board of directors for presentation to and approval by the club members at a regular or special club meeting.
(2) It authorizes all expenditures and shall not create any indebtedness beyond the current income of this club, nor authorize disbursal of club funds for purposes inconsistent with the business and policy authorized by the club membership.
(3) It has the power to modify, override or rescind the action of any officer of the club.
(4) It ensures that the books, accounts and operations of the club are audited annually or, at its discretion, more frequently and may require an accounting or have an audit made of the handling of any club funds by any officer, committee or member of the club. Any member of the club in good standing may inspect the audit or accounting upon request at a reasonable time and place.
(5) It appoints, on recommendation of the finance committee, a bank or banks for the deposit of the funds of the club.
(6) It appoints the surety for the bonding of any officer of the club.
(7) It does not authorize, nor permit, the expenditure, for any administrative purpose, of the net income of projects or activities of the club by which funds are raised from the public. It shall submit all matters of new business and policy to the respective standing or special club committee for study and recommendation to the board.
(8) It appoints, subject to approval of the club membership, the delegates and alternates of the club to district (single, sub- or multiple) and international conventions.
(9) It maintains at least two (2) separate funds governed by generally accepted accounting practices. The first fund to record administrative monies such as dues, tail twisting fines and other internally raised club funds. A second fund is to be established to record activity or public welfare monies raised by asking support from the public. Disbursement from such funds is to be in strict compliance with item (7) above.
(2) It authorizes all expenditures and shall not create any indebtedness beyond the current income of this club, nor authorize disbursal of club funds for purposes inconsistent with the business and policy authorized by the club membership.
(3) It has the power to modify, override or rescind the action of any officer of the club.
(4) It ensures that the books, accounts and operations of the club are audited annually or, at its discretion, more frequently and may require an accounting or have an audit made of the handling of any club funds by any officer, committee or member of the club. Any member of the club in good standing may inspect the audit or accounting upon request at a reasonable time and place.
(5) It appoints, on recommendation of the finance committee, a bank or banks for the deposit of the funds of the club.
(6) It appoints the surety for the bonding of any officer of the club.
(7) It does not authorize, nor permit, the expenditure, for any administrative purpose, of the net income of projects or activities of the club by which funds are raised from the public. It shall submit all matters of new business and policy to the respective standing or special club committee for study and recommendation to the board.
(8) It appoints, subject to approval of the club membership, the delegates and alternates of the club to district (single, sub- or multiple) and international conventions.
(9) It maintains at least two (2) separate funds governed by generally accepted accounting practices. The first fund to record administrative monies such as dues, tail twisting fines and other internally raised club funds. A second fund is to be established to record activity or public welfare monies raised by asking support from the public. Disbursement from such funds is to be in strict compliance with item (7) above.
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